book_5 Chapter Bylaws

The Chapter Bylaws of the Pope Leo XIII Chapter of the National Honor Society.


Article I: Name


The name of this chapter shall be the Pope Leo XIII Chapter of the National Honor Society of Mother of Divine Grace School.


Article II: Purpose


The purpose of this chapter shall be to create an enthusiasm for scholarship, to stimulate a desire to render service, to promote worthy leadership, and to encourage the development of character in students of Mother of Divine Grace School.


Article III: Powers


1.  This chapter operates under the direction of and in full compliance with the NHS National Constitution.

2.  The chapter adviser is given the authority to supervise the administration of chapter activities, as delegated by the school principal.

3.  Final authority on all activities and decisions of the chapter resides with the school principal. (See Article V, Section 1 of the National Constitution.)

4.  Nondiscrimination. Our chapter of the NHS maintains policies and practices that are designed to prevent discrimination against any qualified candidate or member on the basis of race, color, religion, ancestry, national origin, gender, and disability. This policy of nondiscrimination applies to all practices, including the chapter administration and the selection, discipline, and dismissal of members.


Article IV: Members


1.   Membership in this chapter is an honor bestowed upon deserving students by the faculty and shall be based upon the criteria of Scholarship, Service, Leadership, and Character.

2.  Membership in this chapter shall be known as active, honorary, and graduate. Active members become graduate members at graduation. Honorary members are selected at the discretion of the Faculty Council. Graduate and honorary members have no voice or vote in chapter affairs.

3.  Eligibility:

  • Candidates eligible for selection to this chapter must be members of the junior or senior class.
  • To be eligible for selection to membership in this chapter, the candidate must have been enrolled for a period equivalent of one semester at Mother of Divine Grace School.
  • Candidates eligible for election to this chapter shall have a minimum cumulative grade point average of 3.85 on a 4.0 scale.
  • Upon meeting the grade level, enrollment, and GPA standards, candidates shall then be considered based on their service, leadership, and character.


Article V: Selection of Members


1.  The selection of members to this chapter shall be by a majority vote of the Faculty Council, which consists of five faculty members appointed by the principal. The chapter adviser shall be the sixth, nonvoting, ex officio member of the Faculty Council.

2.  The selection of new members shall be held once a year during the second semester of the school year.

3.  Prior to the final selection, the following shall occur:

    • Students’ academic records shall be reviewed to determine scholastic eligibility.
    • All students who are eligible scholastically (i.e. candidates) shall be notified and asked to complete and submit the Candidates Form for further consideration.
    • The faculty shall be requested to evaluate candidates determined to be scholastically eligible using the official evaluation form provided by the chapter adviser.
    • The Faculty Council shall review the Candidate Forms, faculty evaluations, essays, and other relevant information to determine those who fully meet the selection criteria for membership.

4.  Candidates become members when inducted at a special ceremony.  An active member of the National Honor Society who transfers from this school will be given an official letter indicating the status of his/her membership.

5.  An active member of the National Honor Society who transfers to this school will be automatically accepted for membership in this chapter.

6.  The Faculty Council shall grant to the transferring member one semester to attain the membership requirements and, thereafter, this member must maintain those requirements for this chapter to retain his/her membership.


Article VI: Obligations of Members


1.  Each member of this chapter who is in good standing with regard to the membership standards and member obligations shall be granted the privilege to wear the emblem adopted by the National Honor Society.

2.  Any member who withdraws, resigns, or is dismissed from the chapter shall not be granted the privilege of wearing the emblem to the chapter.

3.  Chapter members who are seniors in good standing shall be granted the privilege of wearing the honor cords (or other insignia adopted at the local level) at graduation.


Article VII: Officers


1.   The officers of the chapter shall be president, vice president, and secretary.

2.  Student officers shall be elected at the last meeting of each school year. All returning members are eligible to run for a position as an officer. Any active member can nominate an eligible member as a candidate for office.

3.   Voting shall be by secret ballot. A majority vote shall be necessary to elect any officer of this chapter. If the first vote does not yield a majority, a second vote shall be taken of the two candidates receiving the highest number of votes.

4.   It shall be the duty of the president to preside at the meetings of the chapter, and serve as the official representative of the chapter at school and community functions.

5.  The vice president shall preside in the absence of the presidents and shall also keep a record of members’ contributions to leadership and service.

6.  The secretary shall keep the minutes and attendance records for meetings and be responsible for official correspondence.

7.  If one of the officer positions becomes vacant, the chapter adviser shall select a replacement who will fill the position until the officer can resume his post or an election can be held.

8.  Officers and the faculty adviser shall collectively be known as the chapter’s Executive Committee. The executive committee shall establish annual goals for the chapter and have general charge of the meetings and the business of the chapter. Any action by the executive committee is subject to the review of the chapter members.


Article VIII: Meetings


1.  Regular meetings of this chapter shall be at least once a month, with additional meetings called as necessary by the president with the approval of the adviser.

2.  This chapter shall conduct its meetings according to Robert’s Rules of Order.

3.  Members are expected to attend all chapter meetings.

    • Members are expected to excuse themselves by notifying the officers ahead of time should they be unable to attend a meeting.
    • After notifying the officers of his/her situation, the member will have one week from the date of the actual meeting to listen to the meeting’s recording. The member must then notify the officers once he/she has listened to the recording.
    • This excused absence shall be considered equivalent to being present.

4.  Should a member notify the officers that he/she will be absent from the live meeting, but then fail to listen to the recording within the given week’s period, it shall be considered as a “tardy”.

    • If a member accumulates three “tardies”, the three of them shall be considered to be an unexcused absence.
    • All unexcused absences shall be counted towards potential dismissal.


Article IX: Activities


1.  This chapter shall determine one or more service projects for each year.

2.  All members shall regularly participate in these projects.

3.  These projects shall have the following characteristics: fulfill a need within the school or community, have the support of the administration and the faculty, be appropriate and educationally defensible, and be well-planned, organized, and executed.

4.  Each member shall have the responsibility for choosing and participating in an individual service project which reflects his or her particular talents and interests and is approved by the chapter adviser. This is in addition to the chapter project to which all members contribute.

5.  The chapter shall publicize and promote its projects in a positive manner.


Article X: Discipline and Dismissal of Members


1.  Any member who falls below the standards of scholarship, leadership, character, or service may be considered for discipline or dismissal from the Pope Leo XIII chapter of the National Honor Society. A member of the National Honor Society is expected to maintain his/her academic standing and take an active role in service and leadership in his/her school and community.

2.  If a member’s cumulative grade point average falls below the standard in effect when he/she was selected (currently 3.85), he/she will be given a written warning and a reasonable time period for improvement. If the cumulative GPA remains below standard at the end of the warning period the student will be subject to further disciplinary action by the Faculty Council which may include consideration of dismissal from the chapter.

3.  If a member has three unexcused absences in a single school year, he/she will receive a written notification from the advisor/Faculty Council. Should that same member have still another unexcused absence after the written notification, he/she will be pending dismissal.

4.  Violations of the law or school regulations can result in immediate consideration of the dismissal of a member (see Section 5 below). These violations include, but are not limited to, DWI, stealing, destruction of property, cheating, truancy, or possession, selling, or being under the influence of drugs or alcohol at school, school-related activities, or in the community.

5.  Offenders of the school conduct code (such as use of profanity, failure to comply, unexcused absences, excessive tardiness, etc.) will receive a written warning notification. A conference may be requested by either party (Faculty Council or student/parent). If the member is involved in another violation of the school conduct code, the member may be considered for dismissal.

6.  Chapter officers, as representatives of the chapter, can be removed from their positions as a consequence of disciplinary action taken by the Faculty Council.

7.  In all cases pending dismissal:

    • The members will receive written notification from the adviser/Faculty Council indicating the reason for consideration of dismissal.
    • The member will be given the opportunity to respond to the charge(s) against him/her at a hearing before the Faculty Council prior to any vote on dismissal (in accordance with due process identified in Article X of the National Constitution). The member has the opportunity to present his/her defense either in person or via a written statement presented in lieu of the face-to-face hearing. Following the hearing, the Faculty Council will then vote on whether to dismiss the member. A majority vote of the Faculty Council is needed to dismiss any member.
    • The results of the Faculty Council vote will be presented to the principle for review, and then stated in a letter sent to the student and parents. Dismissed members must surrender any membership emblems to the adviser.
      The Faculty Council’s decision may be appealed to the principal and afterwards according to provisions of the school district discipline policies.
    • A member who is dismissed or resigns may never again be considered for membership in the National Honor Society.

8.  In lieu of dismissal, the Faculty Council may impose disciplinary sanctions upon a member as deemed appropriate.


Article XI: Ratification, Approval, and Review


1.  These bylaws will be approved upon receiving a two-thirds affirmative vote of all active members of the chapter, a majority affirmative vote of the Faculty Council, and approval by the administration.

2.  These bylaws shall be reviewed and, if necessary, revised within five years from the date of approval noted on this document.


Article XII: Amendments


These bylaws may be amended by a two-thirds vote of the chapter, provided notice of the proposed amendment has been given to members at least one month prior to the vote. The exceptions are Articles V and X, dealing with the procedures for selection and dismissal, which are developed by the Faculty Council with the approval of the principal.